What is the cities originator ID/ACH Debit Block Number?
The cities originator/ACH debit blocker number is 8846000609.
Will the city remind me when I need to file my sales tax return?
No, the city will not send out reminders of when the sales tax return is due, however, updates are posted on the Sales Tax Facebook page.
The due date is printed on the top of the sales tax return.
Returns are due on the 20th of the month following your filing frequency. For example, if you file monthly your January sales tax return is due February 20th. If you file quarterly your 1st quarter return that includes sales for January, February, and March is due April 20th. Annual filers returns are due on January 20th.
If the 20th falls on a holiday or weekend the return is due the next business day.
I sold and will deliver an item to someone that is claiming they are not located in the city limits of Loveland but has a Loveland address. How can I find out if this is true?
The sales tax page on the City of Loveland has a tab titled “Address Locator”. You can enter the street number and name and receive information that will determine if this address is within the city limits and subject to City of Loveland sales tax.
Does the City of Loveland have a business license?
No, the City of Loveland does not have a business license. If you are selling tangible personal property you will need to obtain a City of Loveland sales tax license.
Does my sales tax license expire?
Yes, sales tax licenses are valid from January 1st to December 31st of each year.
Is there an annual renewal fee for my sales tax license?
Yes, there is a $20.00 non-refundable annual renewal fee due by January 20th.
I overpaid my taxes. How do I get a refund?
A claim for refund form needs to be filled out along with documentation as to the reason for the refund. Refunds will only be paid to the person who remitted the tax.
The statue of limitations for refunds varies depending upon the circumstances of the sale; typically a refund cannot be issued three years after tax was originally paid.
Refunds cannot be taken on future return filings unless the refund has been approved by the sales tax department.
Is there a license required for having a garage sale? How many are allowed per year?
No, the City does not require a license to have a garage sale and sales tax is not collected on garage sale items.
A max of three garage sales are allowed per address per calendar year.
Is sales tax owed on the sale of tangible personal property?
Yes, 3% sales tax needs to be remitted on the sale of all the tangible personal property. Please see Sales Business Assests and/or Equipment.
If I have changes to my account, what should I do?
Notify the sales tax office in writing of your changes.
If I sell my business or discontinue my operations, what should I do?
Notify the sales tax office in writing and file a final return even if there are zero sales to report, the sales office must still receive this final return.
Does the City have lodging tax?
Yes, the lodging tax rate is 3.0%.
Does the City tax food for home consumption?
Yes, food for home consumption is taxed at 3.0%.
Does the City have Motor Vehicle use tax?
Yes, the City of Loveland does have use tax on motor vehicles.
Does the City have Construction use tax?
Yes, the City of Loveland does have use tax on construction materials. Click here for more information.
What happens if I fail to file a tax return on time?
Tax returns postmarked after the due date will be considered late. Penalties and interest will apply and the vendor’s fee is disallowed.
What happens if the 20th of the month falls on a weekend or holiday?
The return will be due on the first business day following a weekend or holiday.
Am I required to file a return if no tax is owed?
Yes, a tax return still needs to be filed even if no sales are due for the reporting period. Failure to file a return will result in an assessment notice.
I received a failure to file notice, why?
Failure to file notices are mailed on the 5th business day of every month. If you received a notice the sales tax office did not receive your return. There are many reasons why this might occur. The notice and return could have crossed in the mail, the return was filed with no sales tax license number, or the return is lost in the mail. If you receive this notice, simply file the missing return.
Who do I remit my sales tax to?
As a Home Rule City under the Colorado Constitution, the City of Loveland has the authority to collect its own taxes. The 3.0% sales tax that you collect for the City of Loveland must be remitted directly to the City of Loveland. The combined rate for the state and county tax is 3.7%, which is remitted directly to the Colorado Department of Revenue.
How is sales tax remitted?
Vendors submit sales tax returns according to the reporting period assigned to them when licenses are issued. Vendors may remit tax monthly, quarterly or annually depending on the amount collected. Each return is completed and returned to the City with the proper remittance on or before the 20th day of the month following the reporting period. Tax returns that are mailed must be postmarked on or before the 20th day of the month. If the 20th day falls on a weekend or holiday, the return is due the following Monday.
Every vendor that is engaged in business in the City must charge and collect City of Loveland sales tax on the purchase price, sales price paid or charged for tangible personal property and certain taxable services when purchased, leased, rented or sold at retail within the City.
Any excess sales tax collections that a business collects must be remitted to the City. If, on a taxable sale, no sales tax was collected or an improper percentage was collected, the proper tax must still be remitted to the City.
What is a vendor’s fee?
The vendor’s fee is a deduction allowed to taxpayers for filing their return on time. The City of Loveland vendor fee is 2.0 percent with a MAX of 150.00.
What is sales tax?
Sales tax is a transaction tax upon all sales, purchases, and leases of tangible personal property and taxable services sold at retail or leased by persons engaged in business in the City of Loveland. Sales tax is collected by the vendor or lessor and remitted to the City.
What if I am doing business from my home?
The City of Loveland requires that you obtain a Home Occupational Permit if you are doing business out of your residence. Please contact the City of Loveland Planning department for more information (970) 962.2523.
What is the fee for the sales tax license?
There is a $20.00 non-refundable fee for a sales tax license.
Is it necessary to register a business trade name?
The City of Loveland does not register trade names. Trade name registrations are handled through the Colorado Secretary of State.
Does the State of Colorado require a sales tax license?
Yes, the State requires a license for each physical location. Please contact the Department of Revenue directly or visit their website at www.taxcolorado.com.
What other licenses might I need?
It is recommended that you contact the following departments to verify if you need a license or permit.
Building Division (970) 962.2504
City Clerks Office (970) 962.2000
Contractors License (970) 962.2505
Fire Prevention (970) 962.2536
Planning/Zoning Division (970) 962.2523
Police Department (970) 962.2523
Does a service only business need to have a City of Loveland license?
No, a service only business is not required to have a sales tax license.
Who needs a sales tax license to do business in the City?
The City of Loveland requires that any entity doing business within the city limits obtain a City of Loveland sales tax license. This includes businesses making retail sales, leases, or rentals of tangible personal property. A business with more than one location needs to obtain a separate sales tax license for each entity.
You are considered engaged in business if you:
Directly, indirectly or by a subsidiary maintain a building, store, office, salesroom, warehouse or other place of business within the City of Loveland.
Send one or more employees, agents or commissioned sales persons into the City of Loveland to solicit business or to install, assemble, repair, service or assist in the use of it’s products, or for demonstration purposes.
Maintains one or more employees, agents or commissioned sales person on duty at a location within the City of Loveland.
Own, lease, rent or otherwise exercises control over real or personal property within the City of Loveland.
There are two possible rates, depending on the location of the sale:
6.45% for all locations that are not located in the Promenade Shops at Centerra, Centerra Metropolitan District or the Centerra Motorplex.
City of Loveland 3.0%
State of Colorado 2.9%
Larimer County 0.55%
7.567% for sales only made in the Promenade Shops at Centerra, Centerra Metropolitan District and the Centerra Motorplex.
Purchase Price 00.00
City of Loveland 1.75%
State of Colorado 2.9%
Larimer County 0.55%
Because the PIF and RSF are taxable they become a part of the purchase price and cannot be added in to the tax rates which results in a formula of 7.669%.
I would like to correct a previous return that has already been filed. How do I do that?
If an error on a previous return was made, file an amended return for that period. Clearly state the date of the return you are amending on the top of the return you are filing. Fill out the return with the correct figures for that period. If the amended return results in an overpayment a claim for refund form needs to also be completed and submitted for the audit team to review.
If the amendment results in an underpayment remit the additional tax due when filing the amended return.